2017 By Laws
APPONEQUET JUNIOR FOOTBALL INC.
BY-LAWS

EFFECTIVE DATE: JANUARY 1, 2017
APPROVAL DATE: April 11, 2017


ARTICLE I NAME

THE NAME OF THIS ASSOCIATION WILL BE APPONEQUET JUNIOR FOOTBALL, INC. (HEREINAFTER KNOWN AS “AJF”).

ARTICLE II
OBJECTIVE

APPONEQUET JUNIOR FOOTBALL (AJF) IS ORGANIZED TO DEVELOP AND OPERATE A FOOTBALL AND CHEERLEADING PROGRAM. IN CONJUNCTION WITH SUCH PURPOSE, THE OBJECTIVE OF AJF IS TO OPERATE A SUPERVISED, COMPETITIVE FOOTBALL AND CHEERLEADING PROGRAM SO AS TO FIRMLY IMPLANT IN THE PARTICIPANTS THE IDEAS OF GOOD SPORTSMANSHIP, DEDICATION, HONESTY, LOYALTY, COURAGE, RESPECT, SACRIFICE, PERSEVERANCE, AND SELF CONFIDENCE.
ARTICLE III
STATEMENT OF AFFILIATION

SUBJECT TO THE DISCRETION OF THE BOARD, THIS ASSOCIATION WILL BE AFFILIATED WITH OLD COLONY YOUTH FOOTBALL LEAGUE (OCYFL).
ARTICLE IV
SITE OF PRINCIPAL OPERATION

THE PRINCIPAL OPERATION OF THIS ASSOCIATION WILL BE BASED IN LAKEVILLE AND FREETOWN, MASSACHUSETTS, BUT MAY EXTEND INTO SUCH AREAS AS ARE PERMITTED BY OCYFL AND APPROVED BY AJF.
ARTICLE V
POWERS

THIS ASSOCIATION WILL HAVE THE FOLLOWING POWERS:
1) TO MAKE AND ENFORCE RULES AND REGULATIONS TO GOVERN ITSELF.
2) TO SOLICIT CONTRIBUTIONS AND RAISE FUNDS IN SUPPORT OF THE OBJECTIVES OF THIS ASSOCIATION.
3) TO KEEP AND MAINTAIN FOR THE SOLE PURPOSES OF THE ASSOCATION ALL ASSETS AND EQUIPMENT PURCHASED BY OR ON BEHALF OF THE ASSOCIATION AND / OR UTILIZED IN THE OPERATION OF THE ASSOCIATION.



ARTICLE VI
MEETINGS

1) MAJORITY ATTENDANCE OF THE EXECUTIVE BOARD OF DIRECTORS IS THE REQUIRED QUORUM TO CONDUCT A SCHEDULED MEETING.

4) REGULAR MEETINGS WILL BE POSTED ONLINE AND / OR ANNOUNCED BY OTHER MEANS TO THE BOARD IN ORDER TO MAINTAIN AND IMPROVE MEMBERSHIP AND ATTENDANCE.
5) ALL MEETINGS WILL BE HELD AT THE DISCRETION OF THE EXECUTIVE BOARD. TIMES AND DATES ARE SUBJECT TO CHANGE AT THE DISCRETION OF THE EXECUTIVE BOARD.
6) SPECIAL MEETINGS OF THE EXECUTIVE BOARD MAY BE CALLED BY THE PRESIDENT OR BY ANY TWO (2) EXECUTIVE BOARD MEMBERS.
7) ALL PARENTS WITH A CHILD / CHILDREN REGISTERED WITH THE ASSOCATION WILL HAVE THE RIGHT TO ATTEND MEETINGS CALLED BY THE EXECUTIVE BOARD REGARDING ASSOCIATION MATTERS, EXCEPT AS LIMITED BY ARTICLE IX. SAID PARTIES WOULD BE REQUIRED TO PROVIDE CONTEXT FOR ATTENDANCE AT LEAST TWO WEEKS IN ADVANCE OF THE MEETING.
ARTICLE VII
OFFICERS

THE OFFICERS OF THIS ORGANIZATION WILL CONSTITUTE THE EXECUTIVE BOARD OF DIRECTORS AND ARE AS FOLLOWS: PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER, ATHLETIC DIRECTOR, DIRECTOR OF CHEERLEADING, FUNDRAISING DIRECTOR, HEARING OFFICER, DIRECTOR OF EQUIPMENT, DIRECTOR OF FIELDS, DIRECTOR OF TECHNOLOGY, AND THE TOWN REPRESENTATIVE. ADDITION AND REMOVAL OF OFFICERS SHALL BE IDENTIFIED AND CHANGED AS DEEMED NECESSARY BY THE EXECUTIVE BOARD OF DIRECTORS. ANY OFFICER, EXCEPT THE PRESIDENT, CAN HOLD MORE THAN ONE POSITION IF DEEMED NECESSARY.
1) OFFICERS WILL SERVE FOR A PERIOD OF TWO (2) YEARS., WITH THE EXCEPTION OF THE TREASURER, WHICH WILL HAVE A THREE (3) YEAR TERM FOR EASE OF BANKING.
2) IF THERE IS ANY VACANCY IN ANY ONE OR MORE OF THE OFFICES DESCRIBED ABOVE, THE EXECUTIVE BOARD OF DIRECTORS MAY ELECT, BY SIMPLE MAJORITY, A SUCESSOR (OR SUCESSORS), WHO WILL HOLD THE APPOINTED OFFICE FOR THE REMAINDER OF THE UNEXPIRED TERM.
3) PAST OFFICERS MAY ASSIST CURRENT OFFICERS IN THE PERFORMANCE OF THEIR RESPECTIVE POSITIONS WHEN REQUESTED.
4) ANY CANDIDATE WISHING TO BE ELECTED TO AN OPEN EXECUTIVE BOARD POSITION WILL SUBMIT A FORMAL REQUEST FOR THE OPEN POSITION AND WILL INCLUDE HIS/HER CORI APPLICATION.
5) THE ADDITION AND OR REMOVAL OF ANY EXECUTIVE BOARD MEMBER(S) SHALL REQUIRE A TWO-THIRDS APPROVAL VOTE TO BE ENACTED.
6) TWO-THIRDS OF ALL EXECUTIVE BOARD MEMBERS MUST HAVE A RELATIVE ENROLLED IN THE CURRENT YEAR WITHIN THE AJF ASSOCIATION AS A FOOTBALL PLAYER OR CHEERLEADER.
7) AFTER COMPLETION OF ELECTED TERM, THE OFFICER MAY BE ELECTED FOR AN ADDITIONAL TERM OR APPLY FOR AN ALTERNATE, OPEN BOARD POSITION, PROVIDED THAT PROVISION 4) AND 6) ARE MET.
ARTICLE VIII
EXECUTIVE BOARD OF DIRECTORS

THE ADMINISTRATION AND OPERATION OF AJF WILL BE VESTED IN THE BOARD OF DIRECTORS. IN ORDER TO IMPROVE THE AJF PROGRAM AND ACHIEVE ITS OBJECTIVES:

1) THE EXECUTIVE BOARD OF DIRECTORS WILL TAKE ACTION ON ANY BUSINESS PERTAINING TO THE PROGRAM AND / OR ITS PARTICIPANTS.
2) ALL OFFICERS ON THE EXECUTIVE BOARD WILL HAVE ONLY ONE (1) VOTE.
3) ANY OFFICER WHO COULD PERSONALLY BENEFIT BY VOTING ON A MOTION, SHALL AUTOMATICALLY BE EXCLUDED FROM VOTING.
4) THE EXECUTIVE BOARD OF DIRECTORS CAN CHOOSE TO GO INTO A CLOSED SESSION BY A MAJORITY VOTE IN ITS SOLE DISCRETION. WHILE IN A CLOSED SESSION, NO WRITTEN MINUTES WILL BE KEPT.
5) ALL OFFICERS ARE SUBJECT TO DISCIPLINARY ACTION OR REMOVAL BY A TWO-THIRDS VOTE OF THE EXECUTIVE BOARD. OFFICERS SUBJECT TO REMOVAL WILL BE PROVIDED WITH ADVANCE NOTICE AND AFFORDED THE OPPORTUNITY TO SPEAK BEFORE THE EXECUTIVE BOARD PRIOR TO THE VOTE FOR REMOVAL. REMOVAL FROM THE EXECUTIVE BOARD OF DIRECTORS WILL INCLUDE AN OBLIGATION TO SURRENDER ANY AND ALL POSITIONS HELD BY THE SAID INDIVIDUAL WITHIN AJF AT THE DISCRETION OF THE BOARD.
6) REASONS FOR CENSURE OR REMOVAL OF AN OFFICER FROM THE EXECUTIVE BOARD OF DIRECTORS WILL INCLUDE BUT ARE NOT LIMITED TO:
a. NOT ABIDING BY THE OBJECTIVES IN ARTICLE I.
b. NOT PERFORMING DUTIES AS ASSIGNED PER THESE BY LAWS OR BY THE EXECUTIVE BOARD AS REQUIRED.
c. FAILURE TO ATTEND THREE (3) MEETINGS IN A CALENDAR YEAR.
7) ALL OFFICERS WHO VACATE HIS/HER POSITION THROUGH ELECTION, RETIREMENT, REMOVAL, OR ANY OTHER METHOD MUST SURRENDER ALL ORGANIZATIONAL PROPERTY WITHIN FIVE (5) DAYS OF SAID VACANCY. ORGANIZATIONAL PROPERTY INCLUDES BUT IS NOT LIMITED TO ANY AND ALL RECORDS PERTAINING TO AJF REGARDLESS OF HOW ACQUIRED, ALL KEYS TO FACILITIES AND ANY EQUIPMENT OWNED OR PURCHASED BY AJF.
ARTICLE IX
DUTIES OF OFFICERS

PRESIDENT
THE PRESIDENT WILL PRESIDE AT ALL REGULAR AND SPECIAL MEETINGS OF AJF AND WILL BE RESPONSIBLE FOR THE OVERALL WELFARE AND OPERATION OF AJF.
THE PRESIDENT WILL HAVE AUTHORIZATION TO SIGN CHECKS FOR DISBURSEMENT OF FUNDS, ALONG WITH THE TREASURER.
THE PRESIDENT WILL PROVIDE OCYFL WITH THE SCORES OF THE GAMES PLAYED AT AJF FIELDS BY 8 PM ON THE SUNDAY AFTER THE GAMES IF THE TOWN REPRESENTATIVE IS UNABLE TO DO SO IN THE MANNER OUTLINED IN THE OCYFL BY-LAWS.
THE PRESIDENT WILL ALSO PROVIDE THE SATURDAY (JV) SCORES TO LEAGUE OFFICIALS AS DETERMINED IN THE OCYFL BY-LAWS.
THE PRESIDENT WILL REVIEW THE CORI REPORTS FOR ALL COACHES, OFFICERS, AND VOLUNTEERS. HE/SHE SHALL DENY ANY CANDIDATE WHOSE CRIMINAL BACKGROUND REPORT REVEALS A CONVICTION OR CRIME INVOLVING SEX OFFENSES, DRUG DISTRIBUTION OR POSSESSION, VIOLENT CRIMES, CRIMES INVOLVING MORAL TURPITUDE, OR ANY CRIMES INVOLVING A CHILD.
THE PRESIDENT WILL BE A MEMBER ON ANY AND ALL AJF COMMITTEES.
THE PRESIDENT WILL BE PERMITTED TO VOTE.
VICE PRESIDENT
THE VICE PRESIDENT WILL ACT IN A SUPPORTING ROLE AND ASSIST ALL OFFICERS.
HE/SHE WILL ASSIST IN COORDINATION OF ANY YEAR END RECOGNITION CEREMONIES AND GIFTS WITH THE ASSISTANCE OF A COMMITTEE MADE UP OF ADDITIONAL MEMBERS OF THE EXECUTIVE BOARD.
THE VICE PRESIDENT WILL ACT AS THE LIAISION FOR ALL HOST TOWNS AND WITHIN THE COMMUNITY.
THE VICE PRESIDENT WILL ASSIST IN ALL GRANT WRITING, IN CONJUNCTION WITH THE DIRECTOR OF FUNDRAISING, OTHER MEMBERS OF THE EXECUTIVE BOARD, AND ANY OTHER PERSON AS DETERMINED BY THE BOARD, THAT MAY HAVE INTEREST AND QUALIFICATIONS TO ASSIST.
THE VICE PRESIDENT WILL OVERSEE THE REGISTRATION PROCESS. HE/SHE WILL MAINTAIN ALL RECORDS OF PARTICIPANTS, INCLUDING HARD COPIES OF REGISTRATIONS, REPORT CARDS, AND ANY PAPERWORK REQUESTED BY AJF.
THE VICE PRESIDENT, ALONG WITH THE PRESIDENT, WILL SUBMIT, CHECK, VERIFY AND KEEP ON RECORD ALL CORI’D VOLUNTEERS.
THE VICE PRESIDENT WILL ASSIST THE TOWN REPRESENTATIVE DURING THE OFFICIAL WEIGH- IN. HE/SHE WILL ATTEND THE PRE GAME WEIGH IN AS REQUESTED / NEEDED.
THE VICE PREIDENT WILL COORDINATE ALL ACADEMIC SCHOLARSHIPS AND BECOME A LIAISON FOR THE PARTICIPANTS OF AJF.
THE TREASURER SHALL BE RESPONSIBLE FOR PREPARING AND FILING ALL NECESSARY DOCUMENTS AS NECESSARY TO MAINTAIN THE NONPROFIT STATUS OF THE ASSOCIATION, INCLUDING BUT NOT LIMITED TO FILING THE FORM PC WITH THE ATTORNEY GENERAL’S OFFICE OF MASSACHUSETTS.
SECRETARY
THE SECRETARY WILL TAKE AND PROVIDE MINUTES OF ALL REGULAR MEETINGS. HE/SHE WILL KEEP A RECORD OF ALL MEMBERS IN ATTENDANCE, AND ASSIST THE PRESIDENT WITH THE AGENDA.
SUBJECT TO APPROVAL FROM THE EXECUTIVE BOARD, THE SECRETARY WILL BE RESPONSIBLE FOR ALL COMMUNICATIONS IN REGARDS TO ANY AJF MATTER. HE/SHE WILL BE COPIED ON ALL AJF MATTERS THAT RELATE TO THE EXECUTIVE BOARD, INCLUDING BUT NOT LIMITED TO TOWN AND MEMBER COMMUNICATIONS.
THE SECRETARY WILL NOTIFY THE AJF COMMUNITY REGARDING TIME AND LOCATION OF MEETINGS, EVENTS, AND ANY MATTERS THAT PERTAIN TO AJF.
THE SECRETARY SHALL BE RESPONSIBLE FOR ALL PUBLICITY WITH THE APPROVAL OF THE PRESIDENT.
THE SECRETARY WILL RECEIVE, ROUTE, AND MAINTAIN ALL CORRESPONDENCE AND FILES.
TREASURER
THE TREASURER WILL RECEIVE AND SAFELY KEEP ALL FUNDS FROM ALL SOURCES AND PAY ANY AND ALL DEBTS INCURRED BY ORDER OF THE PRESIDENT.
THE TREASURER WILL PROPERLY MAINTAIN ALL AJF FINANCIAL RECORDS AND SUBMIT A REPORT AT ALL SCHEDULED MEETINGS.
THE TREASURER WILL HAVE AUTHORIZATION TO SIGN CHECKS FOR DISBURSEMENT OF FUNDS, ALONG WITH THE PPRESIDENT.
THE TREASURER IS RESPONSIBLE FOR THE YEAR END STATEMENT TO MEMBERS AND ANNUAL BUDGET REPORT.
THE TREASURER WILL BE RESPONSIBLE FOR ENSURING TAXES ARE COMPLETE AND FILED ON BEHALF OF AJF, INCLUDING BUT NOT LIMITED TO APPLICABLE DOR FORM 990.
ATHLETIC DIRECTOR
THE ATHLETIC DIRECTOR WILL BE RESPONSIBLE FOR ALL ASPECTS OF THE FOOTBALL PROGRAM.
THE ATHLETIC DIRECTOR WILL SUBMIT A NOMINATION FOR PLAYER SAFETY COACH TO THE EXECUTIVE BOARD FOR APPROVAL.
THE ATHLETIC DIRECTOR WILL CONDUCT COACHES MEETINGS, CLINICS, AND TRAINING. HE/SHE WILL NOTIFY THE EXECUTIVE BOARD OF ANY AND ALL ISSUES THAT PERTAIN TO THE OVERALL WELFARE OF THE PROGRAM.
IN CONJUNCTION WITH THE EXECUTIVE BOARD, THE ATHLETIC DIRECTOR WILL CONDUCT REGISTRATION AND TEAM PLACEMENT.
IN CONJUNCTION WITH THE EXECUTIVE BOARD, THE ATHLETIC DIRECTOR WILL ESTABLISH PRACTICE SCHEDULES, LOCATIONS, PRE-SEASON SCRIMMAGES AND ASSIST THE TOWN REPRESENTATIVE IN SCHEDULING ALL GAMES DURING THE SEASON.
THE ATHLETIC DIRECTOR WILL WORK WITH THE HEARING OFFICER AND TOWN REPRESENTATIVE TO RESOLVE ALL PLAYER AND COACH GRIEVANCES AND SHALL IMMEDIATELY NOTIFY THE TOWN REPRESENTATIVE OF ANY SERIOUS ISSUES THAT MAY ARISE DURING THE SEASON.
DIRECTOR OF CHEERLEADING
THE DIRECTOR OF CHEERLEADING WILL BE RESPONSIBLE FOR ALL ASPECTS OF THE CHEERLEADING PROGRAM.
THE DIRECTOR OF CHEERLEADING WILL PRESENT ALL THE NEEDS OF THE CHEER PROGRAM TO THE EXECUTIVE BOARD. HE/SHE IS RESPONSIBLE FOR THE PURCHASE, DISTRIBUTION, COLLECTION, AND INVENTORY OF ALL UNIFORMS, EQUIPMENT, AND SUPPLIES OF THE CHEER EQUIPMENT.
THE DIRECTOR OF CHEERLEADING WILL SUBMIT ALL NOMINATIONS FOR HEAD COACHES TO THE EXECUTIVE BOARD FOR APPROVAL. HE/SHE WILL CONDUCT REGISTRATION, TEAM PLACEMENT, COACHES MEETINGS, CLINICS, AND TRAINING. HE/SHE WILL NOTIFY THE EXECUTIVE BOARD OF ANY AND ALL ISSUE THAT PERTAINS TO THE OVERALL WELFARE OF THE PROGRAM.
THE DIRECTOR OF CHEERLEADING WILL SCHEDULE ALL CHEERLEADING PRACTICES, SCHEDULES, LOCATIONS, COMPETITIONS AND EXHIBITIONS.
DIRECTOR OF FUNDRAISING
THE DIRECTOR OF FUNDRAISING WILL IMPLEMENT AND OVERSEE ALL FUNDRAISING ACTIVITIES, WITH THE DIRECTION AND APROVAL OF THE EXECUTIVE BOARD. HE / SHE WILL ACCOUNT FOR AND DELIVER RECEIPTS OF FUNDS TO THE ASSOCIATION TREASURER IN A TIMELY MANNER. HE/SHE WILL BE RESPONSIBLE FOR CORRESPONDENCE WITH SPONSORS AND FAMILIES REGARDING DONATIONS, INCLUDING BUT NOT LIMITED TO SPONSOR PLAQUES FOR LARGE DONATIONS.
THE DIRECTOR OF FUNDRAISING WILL PROCURE THE ANNUAL FUNDRAISER DATE, TIME, PLACE AND VOLUNTEERS. HE/SHE WILL RECOMMEND VARIOUS LEVELS OF SPONSORSHIP AND ATTEND AND CHAIR ALL FUNDRAISING ACTIVITIES.
THE DIRECTOR OF FUNDRAISING WILL ASSIST IN RUNNING THE CONCESSION AREA DURING THE SEASON. HE/SHE WILL SCHEDULE ALL VOLUNTEERS AND COORDINATE GAME DAY CONCESSION AREA.
HEARING OFFICER
THE HEARING OFFICER WILL INVESTIGATE AND WORK TO RESOLVE ALL PLAYER, PARENT, AND COACH GRIEVANCES AND SHALL IMMEDIATELY NOTIFY THE PRESIDENT, ATHLETIC DIRECTOR, TOWN REPRESENTATIVE, AND/OR HEAD COACH OF ANY SERIOUS ISSUES THAT MAY NEED TO BE ADDRESSED DURING THE SEASON.
THE HEARING OFFICER WILL CHAIR ANY COMMITTEES RELATED TO THE SELECTION OF HEAD COACHES AND WILL SUBMIT ANY SUCH COMMITTEES NOMINATIONS FOR HEAD COACHES TO THE EXECUTIVE BOARD FOR APPROVAL.
HE/SHE WILL NOTIFY THE EXECUTIVE BOARD OF ANY AND ALL ISSUE THAT PERTAINS TO THE OVERALL WELFARE OF THE PROGRAM.
DIRECTOR OF EQUIPMENT
THE DIRECTOR OF EQUIPMENT WILL PRESENT ALL FOOTBALL EQUIPMENT NEEDS TO THE EXECUTIVE BOARD OF DIRECTORS. HE/SHE WILL ASSIST IN THE PURCHASE, DISTRIBUTION, COLLECTION AND INVENTORY OF ALL UNIFORMS, EQUIPMENT, AND SUPPLIES. HE/SHE WILL BE RESPONSIBLE FOR PROVIDING A DETAILED LIST TO THE EXECUTIVE BOARD AT THE BEGINNING AND END OF EACH SEASON.
THE DIRECTOR OF EQUIPMENT WILL MAINTAIN ACCURATE EQUIPMENT INVENTORY, OVERSEE DISTRIBUTION AND RECOVERY OF ALL EQUIPMENT, AND REPAIR OR REPLACE EQUIPMENT AS PER APPROVED BUDGET.


DIRECTOR OF FIELDS
THE DIRECTOR OF FIELDS WILL ENSURE THE FIELD IS SET UP PRIOR TO AND CLEANED UP AFTER EACH GAME. HE/SHE WILL REQUEST VOLUNTEERS TO ASSIST IN GAME DAY SET UP AND BREAK DOWN.
THE DIRECTOR OF FIELDS WILL BE A LIASION FOR THE PARKS DEPARTMENT. HE/SHE WILL BE ON ANY SUB COMMITEES THAT PERTAIN TO THE FUTURE DEVELOPMENT OF FIELDS AND PRACTICE AREAS.

DIRECTOR OF TECHNOLOGY
THE DIRECTOR OF TECHNOLOGY WILL MAINTAIN THE AJF WEBSITE, FACEBOOK, AND ANY SOCIAL MEDIA.
HE/SHE WILL HELP IN THE ESTABLISHMENT OF THE FEE FOR THE ANNUAL REGISTRATION FEES.
HE/SHE WILL ASSIST THE TREASURER WITH THE FUNDING OF ACCOUNTS TO ENSURE ALL BALANCES ARE PAID BASED ON THE REGITRATION REPORTING.
HE/SHE WILL ASSIST THE HEAD COACHES WITH CONTACT INFORMATION OF ASSISTANT COACHES AND PLAYER AS NEEDED.
TOWN REPRESENTATIVE
THE TOWN REPRESENTATIVE WILL REPRESENT AJF AT ALL MEETINGS OF THE OCYFL. HE/SHE (OR AN AUTHORIZED SUBSTITUTE) WILL BE THE ONLY ONE TO SPEAK OR VOTE AT LEAGUE MEETINGS. IF THE TOWN REPRESENTATIVE IS UNABLE TO ATTEND A LEAGUE MEETING, HE/SHE MAY DESIGNATE AN ALTERNATIVE FROM THE AJF EXECUTIVE BOARD. THE TOWN REPRESENTATIVE MUST ATTEND THE FEBURARY AND SEPTEMBER MEETINGS. FAILURE TO ATTEND ANY OCYFL MEETING MAY RESULT IN A FINE TO THE ASSOCIATION. THE TOWN REPRESENTATIVE WILL NOT MISS THREE (3) CONSECUTIVE MEETINGS OR A TOTAL OF FOUR (4) IN ANY GIVEN YEAR.
THE TOWN REPRESENTATIVE CAN REQUEST A SPECIAL MEETING WITH THE EXECUTIVE BOARD OF THE OCYFL BY CALLING A MEMBER DIRECTLY. HE/SHE WILL ATTEND THE MANDATORY MEETING FOR TOWN WEIGH-IN OFFICIALS EACH YEAR, BEFORE THE SEASON BEGINS.
THE TOWN REPRESENTATIVE WILL CONVEY OCYFL INFORMATION TO THE AJF EXECUTIVE BOARD. HE/SHE WILL INFORM THE ATHLETIC DIRECTOR AND THE HEAD COACHES OF THE DATE, TIME, AND LOCATION OF THE ANNUAL MEETING OCYFL MEETING HELD YEARLY IN AUGUST.
THE TOWN REPRESENTATIVE WILL SUBMIT HIS/HER NAME YEARLY TO THE LEAGUE SECRETARY TO BE INCLUDED IN THE OFFICIAL DIRECTORY. HE/SHE WILL VOTE ON ALL LEAGUE ISSUES, INCLUDING BY-LAWS.
IT IS THE JOB OF THE TOWN REPRESENTATIVE TO ENSURE AJF IS FOLLOWING OCYFL BY-LAWS, RULES AND PROCEDURES. HE/SHE WILL ACT AS THE LEAGUE’S AGENT WHILE ENFORCING AJF AND OCYFL RULES. THE TOWN REPRESENTATIVE WILL ENSURE ALL LOCAL OFFICIALS AND COACHES FOLLOW THE LEAGUE’S CODE OF ETHICS. HE/SHE WILL ENSURE THAT AJF WEIGH-IN SUPERVISORS ARE REPORTED ON THE OFFICIAL ROSTER.
THE TOWN REPRESENTATIVE WILL BE RESPONSIBLE FOR TELEPHONING OR EMAILING THE SCORES OF ALL GAMES PLAYED ON HIS/HER FIELD BY 8 PM ON THE SUNDAY AFTER SAID GAMES TO THE DESIGNATED OCYFL OFFICAL. IF HE IS UNABLE TO REPORT THE SCORES, THIS RESPONSIBILITY WILL DEFAULT TO THE PRESIDENT OF AJF.
THE TOWN REPRESENTATIVE WILL NOTIFY THE LEAGUE APPOINTED VICE PRESIDENT IMMEDIATELY UPON IDENTIFYING ANY POTENTIAL SCHEDULING CONFLICTS THAT ARISE.
ARTICLE X
FOOTBALL COACHES

ANY ADULT WISHING TO COACH A TEAM WILL SUBMIT A LETTER OF INTENT TO THE EXECUTIVE BOARD OF DIRECTORS. THE APPOINTMENT AND REMOVAL OF ALL HEAD COACHES WILL BE THE RESPONSIBLITY OF THE EXECUTIVE BOARD OF DIRECTORS UPON RECOMMENDATIONS OF THE ATHLETIC DIRECTOR, CHEER COORDINATOR, HEARING OFFICER AND / OR THE TOWN REPRESENTATIVE.
SUBJECT TO THE APPROVAL OF THE EXECUTIVE BOARD, ALL HEAD COACHES WILL APPOINT THEIR TEAM’S ASSISTANT COACHES.
IF ANY CANDIDATE FOR HEAD COACH IS A MEMBER OF THE EXECUTIVE BOARD, THEY WILL NOT HAVE A VOTING RIGHT FOR ANY HEAD COACH, PER ARTICLE VIII(3).
THE COACHING STAFF IS RESPONSIBLE FOR FIELD CLEAN UP AND PROPER STORAGE OF EQUIPMENT AFTER EACH PRACTICE.
ALL HEAD COACHES WILL ATTEND EXECUTIVE BOARD MEETINGS, OR WILL SEND AN ASSISTANT IN HIS/HER PLACE IF NOT ABLE TO ATTEND, IF REQUESTED BY THE EXECUTIVE BOARD. HE/SHE WILL ATTEND ALL MEETINGS WHEN COACHES ATTENDANCE IS REQUESTED BY OCYFL. ALL COACHES WILL ATTEND COACH MEETINGS, CLINICS, SEMINARS, AND WEBINARS AS REQUESTED BY AJF AND/OR OCYFL.
AT THE CONCLUSION OF EACH SEASON, ALL HEAD COACHES AND THEIR STAFF ARE AUTOMATICALLY TERMINATED.
AT THE CONCLUSION OF EACH SEASON, ALL HEAD COACHES AND THEIR STAFF ARE REQUIRED TO RELINQUISH ALL AJF EQUIPMWENT AND PROPERTY, INCLUDING EQUIPMENT BAGS, STORAGE KEYS, ETC.



ARTICLE XI
FINANCE

THE FISCAL YEAR FOR AJF WILL BEGIN ON THE FIRST DAY OF JANUARY OF EACH YEAR.
THE PRESIDENT AND TREASURER WILL BE NAMED AS AUTHORIZED SIGNERS ON ALL AJF ACCOUNTS, ALONG WITH AN ADDITIONAL BOARD MEMBER(S) AT THE DISCREATION OF THE BOARD OF THE DIRECTORS. ONLY ONE SIGNATURE SHALL BE REQUIRED.
ALL PURCHASES ARE TO BE PREAPPROVED BY THE TREASURER. ALL RECEIPTS WILL BE TURNED INTO THE TREASURER WITH IN 7 DAYS OF PURCHASE.
NOT LATER THAN THE FIFTEENTH (15TH) DAY OF MARCH EACH YEAR, A BUDGET OF ESTIMATED INCOME AND EXPENSES SHALL BE ADOPTED BY THE EXECUTIVE BOARD OF DIRECTORS. THE BOOKS AND ACCOUNTS OF THE TREASURER WILL BE AUDITED AS/WHEN ORDERED BY THE EXECUTIVE BOARD OF DIRECTORS.
THE PRESIDENT IS ALLOWED TO SPEND UP TO $100 WITHOUT EXECUTIVE BOARD APPROVAL FOR NON-BUSINESS EXPENSES (I.E. EXPRESSIONS OF SYMPATHY, THANK YOU GIFTS, GET WELL, ETC). ALL GIFTS OF THIS SORT WILL BE DESIGNATED AS SPECIFICALLY FROM APPONEQUET JUNIOR FOOTBALL.
A SEPARATE ACCOUNT MAY BE ESTABLISHED FOR THE PURPOSE OF PROVIDING TRANSPORTATION FOR ALL TEAMS OR SQUADS ADVANCING IN POST SEASON TOURNAMENTS OR COMPETITIONS. AJF MAY CONTRIBUTE MONIES, IN AN AMOUNT SET ANNUALLY BY A VOTE OF THE EXECUTIVE BOARD OF DIRECTORS, TO THIS FUND. THIS ACCOUNT MAY BE ACCESSED AND FUNDS TRANSFERRED INTO THE GENERAL ACCOUNT BY A SIMPLE MAJORITY VOTE OF THE EXECUTIVE BOARD.
ALL MONIES RAISED BY A TEAM WHO ADVANCES WILL BE USED FOR THAT PURPOSE ALONE. UNUSED FUNDS WILL BE RETURNED TO THE GENERAL ACCOUNT OF AJF.
ALL MONIES FROM ALL ACCOUNTS WILL BE PLACED INTO THE GENERAL ACCOUNT AT THE END OF EACH FISCAL YEAR WHICH MAY INCLUDE A BUSINESS CHECKING ACCOUNT AND SAVINGS ACCOUNT ON BEHALF OF AJF.
ARTICLE XII
AWARDS AND SCHOLARSHIPS

AT THE END OF EACH SEASON, ALL PLAYERS AND COACHES WILL BE INVITED TO PARTICIPATE AT AN ANNUAL RECOGNITION PROGRAM. EACH TEAM WILL BE PROVIDED WITH AN ALLOTMENT OF FUNDS DESIGNATED BY THE EXECUTIVE BOARD EACH FISCAL YEAR.
THE AMOUNT OF ALLOCATION WILL BE DEPENDENT ON THE ANNUAL BUDGET FOR AJF AS DETERMINED YEARBY-YEAR.
EACH LEVEL OF FOOTBALL TEAM (MITES, PEEWEE, MIDGETS) AND THE CHEER PROGRAM WILL DETERMINE THE USE OF THEIR ALLOCATION OF FUNDS, WHICH CAN BE USED FOR AWARDS, GIFTS, ETC AS LONG AS THEY ARE USED UNIFORMLY ACROSS THEIR RESPECTIVE TEAMS.
UP TO TWO SCHOLARSHIPS MAY BE AWARDED ANNUALLY TO HIGH SCHOOL SENIORS WHO EXCEL SCHOLASTICALLY. THE VICE PRESIDENT WILL COLLECT INFORMATION AND ALONG WITH THE HEARING OFFICER WILL PRESENT RECOMMENDATIONS TO THE EXECUTIVE BOARD FOR REVIEW, SELECTION AND APPROVAL. INFORMATION TO BE EVALUATED WILL INCLUDE, BUT NOT BE LIMITED TO, THE CANIDATES’ START DATE WITH AJF TO THE FINAL YEAR. STUDENTS WHO HAVE PARTICIPATED IN THE AJF PROGRAM FOR FOUR (4) OR MORE YEARS, HAVE EXCELLED ACADEMICALLY AND REMAINED IN GOOD STANDING WILL BE CONSIDERED FIRST, BUT ALL FOOTBALL AND CHEERLEADERS WILL BE ENCOURAGED TO APPLY.
THE SCHOLARSHIP AMOUNT WILL BE DETERMINED EACH FISCAL YEAR AS PART OF THE BUDGET APPROVAL PROCESS.
AFJ WILL ALSO SET ASIDE FUNDS TO BE USED TO HELP OFFSET EXPENSES FOR REGISTRATION FOR ONE OF MORE FOOTBALL PLAYERS AND / OR CHEERLEADERS IN NEED. THE AMOUNT AND NUMBER WILL BE DETERMINED EACH FIXCAL YEAR AS PART OF THE BUDGET PROCESS.
THE EXECUTIVE BOARD WILL DETERMINE ON A CASE-BY-CASE BASIS ALL REQUESTS FOR REGISTRATION ASSISTANCE AND MAKE A FINAL RULING.
ARTICLE XIII
CRIMINAL OFFENDER RECORD INFORMATION (C.O.R.I.)

ALL MEMBERS OF THE EXECUTIVE BOARD OF DIRECTORS AND SUCH OTHER VOLUNTEERS WHO IN THE DISCRETION OF THE EXECUTIVE BOARD OF DIRECTORS COME IN SUFFICIENT CONTACT WITH CHILDREN SHALL BE REQUIRED TO COMPLETE A C.O.R.I. APPLICATION.
THE PRESIDENT AND VICE PRESIDENT OF AJF SHALL BE DESIGNATED BY THE EXECUTIVE BOARD TO BE THE C.O.R.I. CONTACTS. THESE INDIVIDUALS SHALL ENSURE THAT ALL MEMBERS OF THE EXECUTIVE BOARD, COACHES, ROSTERED INDIVIDUALS, AND OTHER SUCH VOLUNTEERS HAVE COMPLETED THE APPROPRIATE INFORMATION.
ANY DEROGATORY INFORMATION OBTAINED FROM C.O.R.I. BACKGROUND
SHALL BE REPORTED TO THE TOWN REPRESENTATIVE AND PRESIDENT FOR APPROPRIATE ACTION.

AJF WILL PAY ANY FEES ASSOCIATED WITH OBTAINING C.O.R.I. REPORTS. AJF WILL COMPLY WITH ALL OTHER APPLICABLE RULES AND REGULATIONS PERTAINING TO CRIMINAL OFFENDER RECORD INFORMATION.

ARTICLE XIV
BY-LAW CHANGES

ANNUALLY THE EXECUTIVE BOARD WILL REVIEW EXISTRING BY-LAWS TO DETERMINE IF CHANGES NEED TO BE MADE
ANY MEMBER OF THE EXECUTIVE BOARD OF DIRECTORS MAY PROPOSE CHANGES TO THESE BY LAWS. A TWO-THIRDS (2/3) VOTE OF THE EXECUTIVE BOARD OF DIRECTORS IS NECESSARY FOR PASSAGE OF ANY PROPOSED AMENDMENT.
ALL BY-LAW CHANGES ARE TO BE MADE IN WRITING FORMALLY TO THE EXECUTIVE BOARD.
REQUESTS SHOULD CITE EXISTING BY-LAW WITH ARTICLE CLEARLY IDENTIFIED AND PROPOSED CHANGES MADE OR USING THE EXISTING BY-LAWS AND TRACKING CHANGES TO SHOW PROPOSED CHANGES.
ALL BY-LAW CHANGES ARE REQUIRED TO BE REVIEWED, DISCUSSED, AND VOTED BY THE EXECUTIVE BOARD WITHIN THE REQUESTED EFFECTIVE FISCAL YEAR OR 4 MONTHS, WHICHEVER IS LATER.
AJF BY-LAWS WILL BE POSTED ON THE AJF WEBSITE WITHIN TWO WEEKS OF APPROVAL ANNUALLY IN NON-EDITABLE FORMAT. IN ABSENSE OF RECENT APPROVALS, THE MOST RECENT VERSION OF THE BY-LAWS SHOULD BE POSTED UNTIL NEW BY-LAWS ARE UPDATED AND APPROVED.
THE BY-LAWS SHOULD HAVE AN EFFECTIVE DATE AND AN APPROVAL DATE LISTED ON THE DOCUMENT.
ARTICLE XV
POLICIES & PRACTICES
THE EXECUTIVE BOARD RECOGNIZES CERTAIN PRACTICES WILL BE DETEMINED FROM TIME TO TIME AND UNDERSTAND THAT NOT ALL OF THESE ITEMS WILL BE WITHIN THE AJF BY-LAWS.
THE EXECUTIVE BOARD WILL DO ITS BEST TO DOCUMENT THESE POLICIES AND PRACTICES FOR REVIEW AND DISCUSSION WITH ANY MEMBER OF THE ASSOCIATION IS SO REQUESTED.